Before you start
Ensure that your Waggle calendar is in sync with your Google or Outlook calendar.
This will allow you to manage your meeting and conference details (your default conferencing link could be either Google meet, Microsoft Teams or Zoom).
When the calendars are in sync, you can create and edit the details of your meeting invitation from either your Waggle or Google/Outlook calendars.
Follow these steps to create a new meeting
Step 1: Add meeting
To create a meeting from your Waggle calendar, click on 'Add Meeting' which is located on the top right corner of your calendar, either in day-view or week-view.
Waggle calendar week view
Waggle calendar day view
The purple 'Add Meeting' button has a drop down menu with two options.
If there are no events scheduled on a particular day, the purple “Add a Meeting” button will appear prominently in the center of the calendar for easy access.
a. Create new meeting- Use this to create a new meeting on your Waggle calendar (that will sync to your Google or Outlook calendar).
b. Add bot to existing meeting- Use this to add the bot into a meeting that has already been scheduled even if your calendars aren't synced.
Step 2: Initiate the meeting setup
The first step is to “Add a Ritual” option in the interface.
In the “Select a ritual type” dropdown, choose the desired meeting type.
You can leave the ritual type blank if it doesn’t match your meeting, but selecting a ritual that aligns with your meeting type helps Waggle get more context and deliver more accurate recommendations and feedback.
Step 3: Define the meeting details
Enter a title for the meeting in the “Meeting title” field.
Set the meeting duration by specifying the number of minutes (default is 30 minutes).
Pick the date and time using the calendar and time picker fields.
Indicate whether this meeting will be a recurring event by selecting either "Yes" or "No" under “Is this a recurring event?”
Step 4: Invite participants
In the “Invite your team into this meeting” section, type the email addresses of participants one by one.
After entering each email address, press the Enter key to confirm.
Step 5: Finalize and save
Once all details and participants have been added, click the purple “Save event” button to finalize the meeting.
Step 6: Default video conferencing integration
When you create a meeting on Waggle, it is automatically set as a video meeting with your workspace's default video conferencing link (e.g., Zoom, Google Meet, or Microsoft Teams).
A video icon will appear beside the meeting title in the calendar to indicate that it is a remote meeting.
If you need to switch the meeting to an in-person meeting, this can be done easily. Instructions for this are available in a separate FAQ article, which you can access here.
Step 7: Success confirmation
After the meeting is created, a pop-up notification will appear, confirming the success of the event with the message: “Success! Event created successfully.”
Step 8: Edit or Delete the Meeting
To edit or delete the meeting, click into the meeting from your calendar.
Then, press the three dots in the top-right corner to open a dropdown menu with the options to Edit or Delete the meeting.
